Executive Assistant 40hrs Days FUH
Company: Tenet Healthcare Corporation
Posted on: May 3, 2021
GENERAL SUMMARY: Provides executive administrative support to
the Chief Executive Officer (CEO), Hospital Administration and
members of the Board of Directors. The Executive Assistant must be
exceedingly well-organized, flexible, proactive, resourceful and
efficient with the interest and ability to interact with all levels
of the organization representing the executive team.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Performs a variety of duties related to Hospital Administration
and the Board of Trustees. Establishes and distributes master
meeting schedule for the year. Compiles and distributes agendas;
verifies attendance of participants at meetings. Attends meetings
and takes, transcribes and distributes minutes. Maintains all Board
files, including all Corporate Bylaws and accompanying Compliance
documentation. Works closely with members of the Board, the Medical
Staff, Legal Counsel, Compliance and the community in responding to
requests for information or in obtaining information.
Responsible for the maintenance and coordination of the CEO's
calendar, meeting schedule and local and domestic travel. Assists
with travel and meeting arrangements for visitors when necessary.
Ensures the CEO is prepared for meetings and speaking engagements.
Acts as contact liaison between Tenet Health and MetroWest Medical
Is responsible for screening and referring telephone calls.
Handles inquiries or situations of an often highly confidential
nature or patient related; refers calls to appropriate department
or persons as required. Triages random inquiries that are routed to
the executive offices.
Performs a variety of miscellaneous duties, such as: reviews all
mail, and establishes and maintains files including confidential
physician contracts. Ensures appropriate supplies are available.
Prepares or assists with coordination of special projects/programs.
Gathers data from a variety of sources and prepares appropriate
reports and analyses.
Open and sort mail, pointing out items of interest; attach
appropriate files to the correspondence to be answered by
- Provides cross coverage for other staff members for absences,
vacations, etc. and during variations in workflow, as needed.
KNOWLEDGE, EXPERIENCE, AND OTHER JOB REQUIREMENTS:
Independently prioritize tasks and set deadlines
Excellent organizational and time management skills
Excellent interpersonal skills and the ability to communicate
with all levels of staff across the organization
Ability to work well independently or as a member of a team
Proven ability to thrive in a busy work environment that
requires coordination of multiple activities and the judgment and
flexibility to reprioritize to accommodate emergency requests
Ability to correspond and communicate with others clearly and
effectively in writing (via e-mail, memo or interoffice note) and
to take complete and accurate messages
Ability to interpret information as appropriate, answer more
complex questions in the most professional manner and communicate
in a professional, courteous, clear and concise manner
Exceptional computer skills including advanced knowledge of
Microsoft Office (Word, PowerPoint and Excel), Microsoft Outlook
and Windows-based operating systems
Ability to maintain confidentiality and privacy, which is
consistent with HIPAA guidelines
- Minimum of three to five years of experience as an Executive
Assistant. C-Suite support preferred, but not required.
Keywords: Tenet Healthcare Corporation, Framingham , Executive Assistant 40hrs Days FUH, Other , Framingham, Massachusetts
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