Director of Budget and Treasury Services

Company: Framingham State University
Location: Framingham
Posted on: September 12, 2020

Job Description:

Director of Budget and Treasury Services

Category: Staff

Department: Business Office

Locations: Framingham, MA

Posted: Jun 26, 2020

Closes: Open Until Filled

Type: Exempt

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About Framingham State University:

Framingham State University is a vibrant comprehensive liberal arts institution located in the MetroWest suburbs of Boston, which integrates an academically challenging liberal arts education with workforce preparation programs. Founded in 1839, FSU enrolls about 4,000 undergraduates and 1,200 graduate and professional students. FSU offers 35 bachelor's degrees with 55 specialized concentrations, 63 minors, and 26 master's degree programs, in a highly personalized teaching environment. Our community takes pride in empowering student success by providing a superior education, leading research and innovation opportunities, and a strong first-year experience.

At FSU, we are deeply committed to inclusive excellence, encouraging a supportive, diverse and collaborative learning environment, and providing culturally relevant education. We are honored that our commitment has earned FSU five Higher Education Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity and that we were the only public institution in Massachusetts to be recognized in 2019. FSU is designated as an emerging Hispanic-Serving Institution by the Hispanic Association of Colleges and Universities and also belongs to the Howard Hughes Medical Institute (HHMI) Inclusive Excellence community, providing national leadership in science education and exploring strategies that will lead to more inclusive science education. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.

Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle...truth in spirit and motive...truth in manner and form...truth intellectual and truth moral." Principal Bagnall found this motto "speaks of sincerity of spirit...of intensity of effort, of resolution to succeed, of joy in achievement." LIVE TO THE TRUTH continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University.

The Director of Budget & Treasury Services assists in the planning, directing, management and maintenance of the University's trust, state, capital and grant budget totaling $200 Million. This position provides on-going review and analysis of these funds as it relates to the University's operation. The Director of Budget & Treasury Services assists in the directing and management of the University's banking operations with Bank of America (BofA) controlling the disbursement and transfer of funds between the nine university bank accounts. The Director further provides direct management and support of the University's Accounts Payable function and its related staff. The Director provides for accounting management and financial oversight of the University's grant portfolio, currently about $10.7 Million, excluding CARES funding, and functions as a liaison between the University Business Office and its Office of Sponsored Grants and Programs. The Director provides general accounting management and support for the University's long-term debt and capital assets. The Director is charged with providing user level support of the Ellucian Banner Finance System and the MA Management Accounting and Reporting System (MMARS) in the areas of treasury, accounts payable and general accounting operations. The Director provides user definition and support of ad-hoc management information reports and requests of the Banner Finance System through the University's Information Technology office. The Director collaborates with the Director of Procurement in providing training and management support of the business office student interns as well as to all university department administrators and managers. The Director is responsible for ensuring compliance with all state finance regulations, governed by the Office of the State Comptroller (OSC), particularly those related to the state's Bill Payment Policies. The Director provides for clear and precise documentation of both the MMARS and Ellucian Banner Finance Systems as well as the related Internal Controls for these functions and other duties as assigned by management.

The Director is accountable for ensuring that equal opportunity, affirmative action, and diversity are integrally tied to all actions and decisions in areas of responsibility.

SUPERVISION EXERCISED:

Accountant I (3), Accountant III, & indirectly, Staff Associate ? Procurement & Capital Planning and student workers (2-3)

SUPERVISION RECEIVED:

Associate Vice President - Finance and Business Services

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

Provides oversight (development, adjustment & management) of all FSU trust, state, capital and grant budgets. Provides ongoing review & analysis of budget to actual data for effective program administration & id's deficiencies / surpluses. Reviews/approves budget changes & JVs. Develops & maintains data based systems / reports for control of expenditures and budget variances. Provides operational & functional education & support to faculty / staff in the use of budgets and budget information.

Assists / directs treasury services re: the disbursement & transfers of funds between BofA &/or investment accounts (a/c's). Acts as an authorized signatory on BofA checking a/c's & as a BofA primary administrator, who provides & monitors access to the BofA a/c's to authorized users. Performs domestic & international vendor wire transfers from the BOA a/c's.

Manage the Accounts Payable function to produce timely & accurate invoice processing & payment of invoices thru AP staff & student interns including a) direct management & support of the staff, b) hiring, evaluation, management, training, & work assignment, c) development of procedures & reporting to maximize efforts & output of data, d) maintain controls, state finance & legal regulations re AP & payment processing.

Manage overall office operation-related tasks (e.g. office moves, reorganization of office space, common technological equipment, etc.) for the general operation of the Business Office.

Assist in the writing, revision, improvement, implementation and auditing of University-wide and Business Office internal controls.

Support University departments on the proper processing & reporting of various accounts payable, treasury, capital asset, grant, etc. functions & problem resolutions.

Review & approve MMARS payment documents for grants, operating & capital project funds prepared by either the Accountant III & the Staff Associate - Procurement & Capital Planning Manager as well as related billing & reporting to grantors.

Backup for processing vendor and student refund check payments, which are directly processed by the Accountant III.

Prep &/or review various reporting including but not limited to the following: a) remitted & retained tuition, b) long-term debt instrument principal & interest payments, c) capital assets, d) various other accounting & reporting re the annual financial audit & regulatory reporting; Back up responsibility for the calculation, interpretation & reporting of IPEDS.

Assist in the accounting and reporting of all State, Federal and Trust Funds through the ANF Platform.

Assist in the details involved with the fiscal year opening and closing. Coordinate the preparation of data and follow-up of University audits.

Assist in the coordination between the Business Office and the Information Technology Department with respect to the design, development, implementation and improvement of administrative procedures, daily operations & report development. Develop/ review/ recommend clear & precise procedures, documentation, & controls of all assigned accounting and reporting functions.

Assist in the training of staff in the use of new systems and procedures.

Attend meetings and training in Boston and throughout the State to improve MMARS & CIW skills & to keep abreast of new State and Federal requirements.

Assist in the research, development and implementation of new technologies which will improve administrative procedures, interface with University computer systems and provide benefit to students.

Query and create reports from the Commonwealth's Information Warehouse System.

Support the AVP of Finance with all areas of the Business Office.

Assist with managing Student Interns in their daily work including: a) the maintenance of the AppXtender scanning tool for AP, student & admission refund activity, b) document control of contacts & ISAs, c) statutorily mandated document control & retention, d) support to AP, QA, & general accounting, e) completion of all other general office duties as assigned.

WORKING CONDITIONS:

Night and / or weekend work may be required during peak periods.

Vacation limits required during peak periods.

Requirements:

MINIMUM QUALIFICATIONS:

Bachelor degree in Accounting, Finance, Business Administration or related field.

Minimum of 5 or more years of significant accounting and / or financial reporting experience.

Minimum of 5 years of management experience in accounting and / or finance.

Experience in data analytics and operational budgeting tools and methodologies.

Management experience supervising, hiring, and evaluating staff.

Ability to work effectively with faculty and staff in all aspects of business functions.

Excellent oral and written communication skills.

PREFERRED QUALIFICATIONS:

Experience working with either Ellucian Banner and / or the MA Management Accounting and Reporting System (MMARS)

Experience working in a Commonwealth of MA state entity or MA public institute of higher education.

Master's degree with a major in accounting, business administration / management or Information Technology or a CIA, CPA, CMA, CFA or CGFM certificate.

Ten (10) or more years of experience managing financial planning, treasury or general accounting / finance management experience.

Candidates who are bilingual in English and Spanish or English and Portuguese are strongly encouraged to apply.

Additional Information:

This is a full-time, exempt, benefits-eligible position in the Association of Professional Administrators (APA) bargaining unit with a title of Director. The salary range is $95,000-105,000

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity/affirmative action employer.

Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Application Instructions:

Candidates must apply online by submitting:

Resume/CV

Equity and Inclusion Statement*

Names and contact information for three (3) professional references.

*The Equity and Inclusion Statement is an opportunity for candidates to discuss professional skills, experience and/or willingness to engage in activities that would enhance the university's efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidate application materials.

For priority consideration, application materials must be received by July 27, 2020. Position will remain posted until filled.

Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket .

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu .

Keywords: Framingham State University, Framingham , Director of Budget and Treasury Services, Other , Framingham, Massachusetts