Director of Budget and Treasury Services
Department: Business Office
Locations: Framingham, MA
Posted: Jun 26, 2020
Closes: Open Until Filled
About Framingham State University:
Framingham State University is a vibrant comprehensive liberal
arts institution located in the MetroWest suburbs of Boston, which
integrates an academically challenging liberal arts education with
workforce preparation programs. Founded in 1839, FSU enrolls about
4,000 undergraduates and 1,200 graduate and professional students.
FSU offers 35 bachelor's degrees with 55 specialized
concentrations, 63 minors, and 26 master's degree programs, in a
highly personalized teaching environment. Our community takes pride
in empowering student success by providing a superior education,
leading research and innovation opportunities, and a strong
At FSU, we are deeply committed to inclusive excellence,
encouraging a supportive, diverse and collaborative learning
environment, and providing culturally relevant education. We are
honored that our commitment has earned FSU five Higher Education
Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity
and that we were the only public institution in Massachusetts to be
recognized in 2019. FSU is designated as an emerging
Hispanic-Serving Institution by the Hispanic Association of
Colleges and Universities and also belongs to the Howard Hughes
Medical Institute (HHMI) Inclusive Excellence community, providing
national leadership in science education and exploring strategies
that will lead to more inclusive science education. We encourage
applications from those who share our commitment to promoting a
diverse, welcoming, and inclusive community.
Our founding motto, LIVE TO THE TRUTH, was said at the end of
each class by beloved first principal, Cyrus Peirce, who sought to
discover and teach "truth in theory and principle...truth in spirit
and motive...truth in manner and form...truth intellectual and
truth moral." Principal Bagnall found this motto "speaks of
sincerity of spirit...of intensity of effort, of resolution to
succeed, of joy in achievement." LIVE TO THE TRUTH continues to
guide our institution in practice and endeavor. If you share in
this quest for truth and a commitment to living it fully, make the
next chapter of your career the best chapter at Framingham State
The Director of Budget & Treasury Services assists in the
planning, directing, management and maintenance of the University's
trust, state, capital and grant budget totaling $200 Million. This
position provides on-going review and analysis of these funds as it
relates to the University's operation. The Director of Budget &
Treasury Services assists in the directing and management of the
University's banking operations with Bank of America (BofA)
controlling the disbursement and transfer of funds between the nine
university bank accounts. The Director further provides direct
management and support of the University's Accounts Payable
function and its related staff. The Director provides for
accounting management and financial oversight of the University's
grant portfolio, currently about $10.7 Million, excluding CARES
funding, and functions as a liaison between the University Business
Office and its Office of Sponsored Grants and Programs. The
Director provides general accounting management and support for the
University's long-term debt and capital assets. The Director is
charged with providing user level support of the Ellucian Banner
Finance System and the MA Management Accounting and Reporting
System (MMARS) in the areas of treasury, accounts payable and
general accounting operations. The Director provides user
definition and support of ad-hoc management information reports and
requests of the Banner Finance System through the University's
Information Technology office. The Director collaborates with the
Director of Procurement in providing training and management
support of the business office student interns as well as to all
university department administrators and managers. The Director is
responsible for ensuring compliance with all state finance
regulations, governed by the Office of the State Comptroller (OSC),
particularly those related to the state's Bill Payment Policies.
The Director provides for clear and precise documentation of both
the MMARS and Ellucian Banner Finance Systems as well as the
related Internal Controls for these functions and other duties as
assigned by management.
The Director is accountable for ensuring that equal opportunity,
affirmative action, and diversity are integrally tied to all
actions and decisions in areas of responsibility.
Accountant I (3), Accountant III, & indirectly, Staff Associate
? Procurement & Capital Planning and student workers (2-3)
Associate Vice President - Finance and Business Services
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
Provides oversight (development, adjustment & management) of all
FSU trust, state, capital and grant budgets. Provides ongoing
review & analysis of budget to actual data for effective program
administration & id's deficiencies / surpluses. Reviews/approves
budget changes & JVs. Develops & maintains data based systems /
reports for control of expenditures and budget variances. Provides
operational & functional education & support to faculty / staff in
the use of budgets and budget information.
Assists / directs treasury services re: the disbursement &
transfers of funds between BofA &/or investment accounts
(a/c's). Acts as an authorized signatory on BofA checking a/c's &
as a BofA primary administrator, who provides & monitors access to
the BofA a/c's to authorized users. Performs domestic &
international vendor wire transfers from the BOA a/c's.
Manage the Accounts Payable function to produce timely &
accurate invoice processing & payment of invoices thru AP staff &
student interns including a) direct management & support of the
staff, b) hiring, evaluation, management, training, & work
assignment, c) development of procedures & reporting to maximize
efforts & output of data, d) maintain controls, state finance &
legal regulations re AP & payment processing.
Manage overall office operation-related tasks (e.g. office
moves, reorganization of office space, common technological
equipment, etc.) for the general operation of the Business
Assist in the writing, revision, improvement, implementation and
auditing of University-wide and Business Office internal
Support University departments on the proper processing &
reporting of various accounts payable, treasury, capital asset,
grant, etc. functions & problem resolutions.
Review & approve MMARS payment documents for grants, operating &
capital project funds prepared by either the Accountant III & the
Staff Associate - Procurement & Capital Planning Manager as well as
related billing & reporting to grantors.
Backup for processing vendor and student refund check payments,
which are directly processed by the Accountant III.
Prep &/or review various reporting including but not limited
to the following: a) remitted & retained tuition, b) long-term debt
instrument principal & interest payments, c) capital assets, d)
various other accounting & reporting re the annual financial audit
& regulatory reporting; Back up responsibility for the calculation,
interpretation & reporting of IPEDS.
Assist in the accounting and reporting of all State, Federal and
Trust Funds through the ANF Platform.
Assist in the details involved with the fiscal year opening and
closing. Coordinate the preparation of data and follow-up of
Assist in the coordination between the Business Office and the
Information Technology Department with respect to the design,
development, implementation and improvement of administrative
procedures, daily operations & report development. Develop/ review/
recommend clear & precise procedures, documentation, & controls of
all assigned accounting and reporting functions.
Assist in the training of staff in the use of new systems and
Attend meetings and training in Boston and throughout the State
to improve MMARS & CIW skills & to keep abreast of new State and
Assist in the research, development and implementation of new
technologies which will improve administrative procedures,
interface with University computer systems and provide benefit to
Query and create reports from the Commonwealth's Information
Support the AVP of Finance with all areas of the Business
Assist with managing Student Interns in their daily work
including: a) the maintenance of the AppXtender scanning tool for
AP, student & admission refund activity, b) document control of
contacts & ISAs, c) statutorily mandated document control &
retention, d) support to AP, QA, & general accounting, e)
completion of all other general office duties as assigned.
Night and / or weekend work may be required during peak
Vacation limits required during peak periods.
Bachelor degree in Accounting, Finance, Business Administration
or related field.
Minimum of 5 or more years of significant accounting and / or
financial reporting experience.
Minimum of 5 years of management experience in accounting and /
Experience in data analytics and operational budgeting tools and
Management experience supervising, hiring, and evaluating
Ability to work effectively with faculty and staff in all
aspects of business functions.
Excellent oral and written communication skills.
Experience working with either Ellucian Banner and / or the MA
Management Accounting and Reporting System (MMARS)
Experience working in a Commonwealth of MA state entity or MA
public institute of higher education.
Master's degree with a major in accounting, business
administration / management or Information Technology or a CIA,
CPA, CMA, CFA or CGFM certificate.
Ten (10) or more years of experience managing financial
planning, treasury or general accounting / finance management
Candidates who are bilingual in English and Spanish or English
and Portuguese are strongly encouraged to apply.
This is a full-time, exempt, benefits-eligible position in the
Association of Professional Administrators (APA) bargaining unit
with a title of Director. The salary range is $95,000-105,000
Framingham State University conducts criminal history and sexual
offender record checks on recommended finalists prior to final
employment for all positions.
Framingham State University is an equal opportunity/affirmative
Members of underrepresented groups, minorities, women, veterans,
persons with disabilities, and all persons committed to diversity
and inclusive excellence are strongly encouraged to apply.
Candidates must apply online by submitting:
Equity and Inclusion Statement*
Names and contact information for three (3) professional
*The Equity and Inclusion Statement is an opportunity for
candidates to discuss professional skills, experience and/or
willingness to engage in activities that would enhance the
university's efforts to promote a diverse, equitable, and inclusive
community. Equity and inclusion statements will be considered as
part of a transparent and comprehensive review of candidate
For priority consideration, application materials must be
received by July 27, 2020. Position will remain posted until
Framingham State University only accepts application materials
through our online application system. We are unable to accept
application materials through mail, email, fax, or hand delivery.
If you experience technical issues with the online application
process, please submit a helpdesk ticket .
Framingham State University understands that persons with
specific disabilities may need assistance with the job application
process and/or with the interview process. For confidential
assistance, please contact the Human Resources Office at
508-626-4530 or firstname.lastname@example.org .