Office Concierge
Company: Bruker
Location: Billerica
Posted on: April 16, 2024
Job Description:
Office Concierge
Job Locations
US-MA-Billerica
ID
2024-15437
# of Openings
1
Job Function
Administrative
Overview
As one of the world's leading analytical instrumentation companies,
Bruker covers a broad spectrum of advanced solutions in all fields
of research and development. All our systems and instruments are
designed to improve safety of products, accelerate time-to-market
and support industries in successfully enhancing quality of life.
We've been driving innovation in analytical instrumentation for 60
years now. Today, worldwide more than 8,500 employees are working
on this permanent challenge, at over 90 locations on all
continents.
Responsibilities
New full time opportunity for an Office Concierge at Bruker
Corporate Headquarters in Billerica, MA (Monday through Friday,
8-5). This on-site position involves high level contact and
requires effective communication with Bruker senior management, as
well as customers, prospects, applicants, vendors and visitors.
- Conduct daily operations of the main
lobby and reception area of Bruker Corporate headquarters campus to
ensure that all communications meet company standards for maximum
customer, visitor and employee satisfaction
- Greet visitors and direct them to appropriate internal
personnel
- Manage incoming calls by gathering information and coordinating
calls to the appropriate department or Bruker division
- Ensure that all guests are treated both courteously and
professionally
- Prioritize and coordinate all incoming mail, email, faxes and
telephone calls to the appropriate employee or department.
- Monitor facility security: ensure visitors sign in, receive a
badge and enter the building with an employee escort
- Redirect shipment deliveries to Shipping and Receiving
Department
- Coordinate with Risk and Facilities Department to maintain
updated Vendor Certificates of Insurance
- Serve as liaison with the Facilities Department regarding
building security/ property safety and repair and Order
Requests
- Maintain facility security including building access cards and
badges, ordering new hire nameplates
- Maintain cleanliness of reception and lobby area and first
floor kitchen area stock for visitors
- Interface with vendor regarding the quality and care of
in-house plants
- Maintain equipment supplies along with reservation list for
projector and confererence rooms
- Provide back-up to other administrative support personnel on
campus and performs routine administrative work as needed and as
directed by management
- Perform other duties as required.
Qualifications
- High school diploma or equivalent required; Executive
Secretarial Business School or training a plus
- Minimum 5-7 years' work experience as Security, Receptionist,
Corporate Concierge or similar role in a fast-paced, corporate
environment
- Strong working knowledge of Microsoft Office with advanced MS
Outlook proficiency
- Proven ability to maintain strict confidentiality of sensitive
personal and professional information
- Excellent organizational and time management skills with
ability to work independently, prioritize, follow through, provide
strong attention to detail and high quality
- Excellent customer focus with ability to reliably respond to
inquiries, work effectively, and build constructive personal and
professional relationships with all stakeholders
- Ability to satisfactorily complete position training
requirements
- Operates at the highest standards of business ethics,
confidentiality, honesty, and personal integrity
- Valid Driver License in good standing, issued by resident state
required with reliable transportation
- U.S. Citizenship or U.S. Permanent Resident status
required
- May be required to pass security clearance investigation. To
perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Bruker is a federal contractor and subject to Executive Order
14042. Under Executive Order 14042, all employees must be fully
vaccinated against COVID-19 (with limited exceptions for those
employees who are unable to be vaccinated due to a medical
condition or a sincerely held religious belief). You will need to
provide proof of vaccination by submitting a copy of your CDC
COVID-19 Vaccination Record Card to Bruker, or obtain a religious
or medical exemption, as a condition of employment. Bruker is an
equal opportunity employer. We evaluate qualified applicants
without regard to race, color, religion, sex, national origin,
disability, veteran status, and other protected characteristics.
Certain positions at Bruker require compliance with export control
laws and as a result, all interviewed candidates for all positions
will be screened pre-interview to determine their eligibility in
light of export control restrictions.
Keywords: Bruker, Framingham , Office Concierge, Hospitality & Tourism , Billerica, Massachusetts
Didn't find what you're looking for? Search again!
Loading more jobs...