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Office Manager

Company: Experis
Location: Framingham
Posted on: January 12, 2021

Job Description:

Our client Futurewei is looking for a long-term contract Office Manager to start remotely but be able to commute around Framingham, MA.Responsibilities:* Maintain office condition and arrange necessary repairs and maintenance* Schedule meetings and appointments, set up video conferences* Organize office layout and order office stationery, supplies and equipment* Liaise with facility management vendors (such as landlord's property management, catering, cleaning, etc.)* Manage office budget, ensure accurate and timely reporting* Coordinate shipping and mail services* Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.* Assist in onboarding and off-boarding processes as needed* Assist in payment process as needed* Plan in-house or off-site activities* Contributes to team effort by accomplishing related results as needed.Operation Projects* Manage current lease by taking a proactive approach by anticipating lease renewals and terminations and all critical dates, monthly rent payment, coordinating landlord approval of alterations, completing estoppel certificates, and renewal business license on time.* Team with Corporate Admin team to ensure construction and leasing project milestone execution on schedule throughout project life cycle. Monitor task activities to ensure timely completion of project.* Develop cost estimate and identifies resources needed to complete project activities, using project cost management processes.* Consolidation of project data and interfaces with cross-functional teams to ensure Business Units understanding of trade-offs amongst cost, schedule, quality and risk.* Oversee conformance to lease requirements such as obtaining landlord consent, negotiating restoration requirements and tracking usage of Tenant Improvement dollars.* Maintain excellent relationships with internal customers, senior management, legal, tax, risk management, landlords, vendors, consultants, and outside brokers throughout the U.S.* Support the development and execution of office baseline management plans.* Support preparation of presentations for Internal committee review* Other Ad-Hoc assignmentsQualifications:Individual has the majority, or all, of the following experience levels:* College education preferred* 3+ years proven administration or facilities experience* Knowledge of facilities management system and procedures, construction management, capital budget* Project management skills* Cantonese or better Mandarin is a need* Excellent written and verbal communication skills* Strong organizational and planning skills* Proficiency in MS Office??????

Keywords: Experis, Framingham , Office Manager, Executive , Framingham, Massachusetts

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