Bilingual Office Administrator

Company: Experis
Location: Framingham
Posted on: March 19, 2023

Job Description:

Office Administrator MUST SPEAK MANDARIN
One year contract, extended on a yearly basis, could be long term
Framingham, MA
Need to be on-site, hybrid role

Job Description:
Maintain office condition and arrange necessary repairs and maintenance
--- Schedule meetings and appointments, set up video conferences
--- Organize office layout and order office stationery, supplies and equipment
--- Liaise with facility management vendors (such as landlord's property management, catering, cleaning, etc.)
--- Manage office budget, ensure accurate and timely reporting
--- Coordinate shipping and mail services
--- Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
--- Assist in onboarding and off-boarding processes as needed --- Assist in payment process as needed
--- Plan in-house or off-site activities
--- Contributes to team effort by accomplishing related results as needed.
Operation Projects
--- Manage current lease by taking a proactive approach by anticipating lease renewals and terminations and all critical dates, monthly rent payment, coordinating landlord approval of alterations, completing estoppel certificates, and renewal business license on time.
--- Team with Corporate Admin team to ensure construction and leasing project milestone execution on schedule throughout project life cycle. Monitor task activities to ensure timely completion of project.
--- Develop cost estimate and identifies resources needed to complete project activities, using project cost management processes.
--- Consolidation of project data and interfaces with cross-functional teams to ensure Business Units understanding of trade-offs amongst cost, schedule, quality and risk.
--- Oversee conformance to lease requirements such as obtaining landlord consent, negotiating restoration requirements and tracking usage of Tenant Improvement dollars.
--- Maintain excellent relationships with internal customers, senior management, legal, tax, risk management, landlords, vendors, consultants, and outside brokers throughout the U.S.
--- Support the development and execution of office baseline management plans. --- Support preparation of presentations for Internal committee review
--- Other Ad-Hoc assignments
Individual has the majority, or all, of the following experience levels:
--- College education preferred
--- 3+ years proven administration or facilities experience
--- Knowledge of facilities management system and procedures, construction management, capital budget
--- Project management skills
--- Excellent time management skills and ability to multi-task and prioritize work
--- Attention to detail and problem solving skills
--- Excellent written and verbal communication skills
--- Strong organizational and planning skills
--- Proficiency in MS Office :

Keywords: Experis, Framingham , Bilingual Office Administrator, Administration, Clerical , Framingham, Massachusetts