Office Manager

Company: J. F. White Contracting Co.
Location: Framingham
Posted on: May 13, 2022

Job Description:

SUMMARY The Office Manager will report directly to the Project Manager and correspondingly to the Project Accountant Coordinator. The Office Manager will be responsible for completing general administrative, accounting and clerical tasks related to the project.\nJOB LOCATION Office Manager will report to the project site, primarily sites are located within the Boston, MA area EXPERIENCE Construction experience preferred -PRIMARY RESPONSIBILITIES

• Data entry, including owner billings, subcontracts, change orders, purchase orders, and journal entries
• Execute Accounts Payable
• Review purchase order, subcontractor and vendor invoices for approval and payment
• Ensure that all daily timesheets are processed in a timely manner
• Process Certified Payroll documentation as required by the Owner
• Month end close process
• Provide monthly Financial reporting to project manager
• Ensure timely/accurate scanning and indexing of all correspondence/documents
• Create and maintain organized files
• Assist with billing and requisitions
• Work closely with project manager and external partners including subcontractors and superintendents
• Ensure COI's for Subs are current and Compliance Spreadsheet is kept up to date
• Setup field office with the assistance of the Project Engineer
• Maintains office equipment and office supplies
• Welcome on-site visitors; determine nature of business, and direct visitors to appropriate personnel
• Answer and direct incoming telephone calls
• Facilitates onboarding of tradespeople and retention of records Hourly rate dependent upon experience-

Keywords: J. F. White Contracting Co., Framingham , Office Manager, Administration, Clerical , Framingham, Massachusetts