FraminghamRecruiter Since 2001
the smart solution for Framingham jobs

Administrative/Data Support Specialist

Company: CDR Maguire Inc.
Location: Framingham
Posted on: January 11, 2022

Job Description:

CDR Maguire Inc., a national engineering, health/medical, and emergency management firm, is seeking individuals who are interested in working as a Administrative/Data Support Specialist. This position is responsible for supporting our client on-site at the Framingham, Massachusetts Emergency Management Agency (MEMA) office.

ESSENTIAL FUNCTIONS:

Duties may vary based on assignment but are not limited to: PUBLIC ASSISTANCE CLOSEOUT
Performs QA/QC of project closeout files and transmits closeout packages to MEMA Sharepoint Closeout folder (by applicant and project) and notifies PM that package is ready for transmission to FEMA
Updates File Management data in PW Workload Report by project to reflect closeout status and archives files when closed
Assists with closeout validation as needed for legacy projects
Archives projects on PW Workload Report when projects are MEMA/FEMA closed
PUBLIC ASSISTANCE REPORTING
Provides data support through weekly reporting to MEMA for legacy and COVID disaster project status and troubleshoots issues as needed for PW Workload Report and Consolidated MEMA-FEMA Status Report
Runs EMMIE/Grants Portal reports as needed to facilitate updates to team and MEMA reports
OTHER
Receives and uploads formstack submissions to Trello project cards (time extensions/Quarterly Reports, etc) for status updates and situational awareness
Monitors MEMA Disaster Recovery Inbox and assists with responses
Develops reports and correspondence as needed to provide status updates
Assists with drafting of SOP's and processes as needed
Updates Trello project cards with status updates
Assists with migration of project files from MEMA S drive to Sharepoint site
Coordinates schedules and sets up meetings
Performs other duties as necessary

Requirements
Minimum of three years of related work experience required
Must be highly organized and demonstrate proficiency with Microsoft Office (especially MS Excel) and Sharepoint
Experience with FEMA's Grants Portal highly preferred
Experience with The FEMA Public Assistance program highly preferred
Familiarity with FEMA's grant tracking program, Emergency Management Mission Integrated Environment (EMMIE)
Familiarity with FEMA in-kind, improved, and alternate projects
Ability to clearly communicate with managers, team members, clients, and stakeholders with diplomacy and tact
Ability to provide Form I-9 supporting documentation that proves your identity and eligibility to work in the United States
Must submit to and pass a drug screen and background check

CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

Keywords: CDR Maguire Inc., Framingham , Administrative/Data Support Specialist, Administration, Clerical , Framingham, Massachusetts

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest Massachusetts jobs by following @recnetMA on Twitter!

Framingham RSS job feeds