Grants and Contracts Billing Specialist

Company: Wayside Youth & Family Support Network
Location: Framingham
Posted on: May 21, 2023

Job Description:

Come demonstrate your passion for child & family empowerment by joining the Wayside team! SIGN ON BONUS OF $2000 ($1000 after 30 days; $1000 after 90 days) At Wayside, you can expect to be part of an inclusive, innovative, and equity- focused community that approaches client care as a matter of social justice. Wayside is one of Massachusetts' most respected child and family serving agencies with program locations across Central, Eastern and Northeastern Massachusetts serving more than 6,000 children, young adults, and families each year.Wayside thinks of our employees as whole people and invests in benefits to support employee wellness.--- Tuition, training & student loan reimbursement--- PTO Package: 3 Wellness Days (time off), 9 Paid Holidays, Up to 3 weeks of vacation (in your first year)--- A learning environment - free training institute with thought leaders, CEU trainings & program trainings, etc.--- Financial health supports--- Equity focused medical benefits--- Teamwork atmosphere Career development support - a great place to grow your career Grants and Contracts Billing SpecialistFraminghamThe Grants and Contract Billing Specialist is responsible for post-award management and monitoring for a highly complex assigned group of grants and contracts funded by federal, state and other funding agencies. Responsibilities include full cycle processing to include, billing, aging, transaction review, financial oversight, and providing support to management for budget development. Reporting to the Director of Revenue Recognition, the Grants and Contracts Specialist will develop detailed knowledge of the federal, state, and/or other funding entities' requirements for their assigned portfolio. The candidate will interpret regulations and provide financial data to principal program directors and senior staff on a continuous basis. The Grant and Contract Specialist will work closely with external contacts to build relationships and trust. The Specialist will be able to make complex decisions independently and identifies when collaboration is needed with other team members and/or management.Staff will provide outstanding customer service and serves as the single point of contact for fiscal contract administration and works in collaboration with other departments including Department of People and Culture (HR), program management, IT, grants management, general finance and more.Candidates who have served in the capacity as project accountants, financial analysts, grants & contracts roles universities, and/or non-profit organizations tend to be successful in this position.We offer a hybrid work schedule, working two days from home and three days in the office. The hybrid schedule will begin after 90 days of successful employment.Salary Range: $70,000.00 to $80,000.00/yearWhat you would do:--- Manages all phases of post-award grants and contracts administration, including monitoring award compliance, budgets, and reviewing and recording expenses.--- Serves as Wayside's lead point of contact with funders on matters relating to award compliance and financial administration through effective written and verbal communication with minimal supervision.--- Monthly, generates billing by required deadlines. Process journal entries as needed with approval. Work in various external systems to complete billing to include but not limited to IFamily, EIM, and other systems.--- Supports a highly complex program portfolio that may include federal, state and grant foundation funding sources billed as unit rate, cost reimbursement and accommodation rate basis.--- Research & identifies solutions to challenging compliance, financial management, and operational problems. Understands when to seek guidance from supervisor on more complex issues.--- Utilizes Accumatica accounting system to record revenue. Sets up and maintains forms used to generate, analyze, and monitor budgets with a high level of complexity. Records authorized journal entries to align spending appropriately.--- Works independently to prepare, seek approval and submit financial reports to funders. Supports programs with preparation and/or review of budgets, fund reconciliations, and ad-hoc reports for internal and external staff as needed. Performs advanced-level data analysis as required.--- Reviews agreements including subawards, sub-contracts, service agreements, and related amendments and supplements related to award compliance.--- Plays a key supporting role to programs to coordinate and submit contract amendments.--- Identifies and explores opportunities for continuous quality and process improvements in departmental services.--- Prepares annual reporting requirements to include but not limited to: SEFA, OSD, and UFR.--- Other duties may be assigned as required by the needs of the department.Competencies/Traits of our Superstars:--- Demonstrated experience with leading working groups and/or delivering training or mentoring.--- Must have the capacity and interest in supporting both state and federal awards.--- In-depth knowledge of sponsored projects administration and advanced experience with grants, cooperative agreements, and/or sponsored contracts. Expert knowledge of federal, state, and non- profit sponsor regulations, policies, requirements, and procedures.--- Commitment to continuous quality improvement and customer service, ability to interact well with a wide range of internal and external contacts.--- Strong written and verbal communications skills, ability to communicate highly complex issues effectively and independently and willingness to accept guidance and feedback from supervisor when needed.--- Intermediate+ skills in computer applications including Microsoft Excel and Word. Ability to work with a sophisticated database system to maintain fiscal and administrative records.--- Intermediate understanding of accounting and financial analysis.--- Flexible and adapts well to change.--- Ability to work well under tight deadlines.--- Strong analytical skills and ability to problem solve.--- Demonstrates strong attention to detail and organizational skills.--- Non-Profit experience preferred.Minimum Requirements:--- At least three (3) years of experience in sponsored fiscal projects administration or related area that included financial analysis and/or with at least two (2) years in grant, contract, and/or subaward development and management, or other relevant experience.--- Bachelor's degree in public or business administration, finance, accounting, or other related field; or substitute with four additional years of related experience.Wayside welcomes equity-minded applicants whose values align with our goal of being a child welfare and behavioral health agency committed to anti-racism, social justice, and advocacy. Successful candidates are asked to be engaged in Wayside's dedication to Diversity, Equity & Inclusion.Bilingual/bicultural and LGBTQ+ applicants are encouraged to apply!

Keywords: Wayside Youth & Family Support Network, Framingham , Grants and Contracts Billing Specialist, Accounting, Auditing , Framingham, Massachusetts