Director of Accounting - Accounting

Company: Bay Cove Human Services
Location: Framingham
Posted on: June 19, 2022

Job Description:

Job Summary: Your job primary job functions are to provide day-to-day oversight of the Accounts Payable department, as well as overseeing cash management, banking activity, and bank relations for Bay Cove and its affiliates. You provide leadership and direction to all Accounting staff, and problem solving around financial issues to all Bay Cove employees, when needed. You are responsible for the accuracy and timely completion of all accounting activity within these departments.This is an Exempt position. Supervisory Responsibilities:---Credit Card Manager (1)---AP Specialists (4)Essential Functions of Position:---Participate in producing the monthly financial statements, including the detailed P&L's and Balance Sheet, by no later than the 16th business day of the month.oEnsure that statements are generated and distributed according to monthly schedule.oWork with Business Analysts and Assistant Controller to analyze and correct information to ensure the integrity of statements.---Supervise Accounts Payable (AP) department. oInterview, select, train, evaluate AP staff and institute disciplinary action where appropriate. Ensure staff compliance with all agency procedures.oEnsure that all AP procedures are followed. Collaborate with VP-Controller, Assistant Controller, and Internal Auditor to create, review, and revise AP procedures as needed, at a minimum annually.oServe as a contact and AP liaison for vendors, program staff, and other Central Admin staff. Provide a resource for problem solving and information sharing. Respond in a timely and professional manner to information requests and other inquiries. oOversee and ensure all AP aspects of monthly financial statement close process. Ensure that all AP activity for the month is completed by the 14th business day of the following month or per the posted statement schedule. oSupervise and ensure the accuracy of the authorization process for all invoices and check requests including signatory authority, coding verification, recurring/repetitive request, and data entry.oEnsure accuracy of the credit card management process.oEnsure accuracy of staff travel and petty cash AP processes.oSupervise the preparation of checks and authorize the preparation of manual checks.oEnsure compliance with procedures regarding Electronic Fund Transfers (EFTs) for AP.oSupervise ScerIS document storage system. Ensure completeness and accuracy of all entries made.oEnsure the agency is taking advantage of all vendor discounts and minimize any late payment fees.oEnsure accuracy and integrity of new vendor setup process.oAddress and resolve any major issues identified via the monthly AP audit with written resolution sent to the Controller within 5 business days.oCollaborate with AR Manager and Business Analysts to ensure that all AP-related backup needed for contract billing and budget analysis is complete and available according to posted due dates.oEnsure completion of 1099s annually.oMaintain SOMWBA/Supplier Diversity records and reporting as needed.oEnsure that any remote processes done for the sake of efficiency comply with all the accounting controls and procedures of the original procedure on which they were based, and make updates and adjustments as needed.oOversee the implementation of Petty Cash Debit Card to Credit Cards.oOversee the implementation of AP Electronic Approval and Data Storage System.---Serve as primary cash manager for Bay Cove and CASPAR. oComplete updated cash flow projections weekly, in conjunction with the VP - Controller.oManage day-to-day relations with our three primary banks, and elevate any issues that arise to the VP - Controller or CFO for assistance/resolution as needed.oEnsure the adequate and timely funding of all bank accounts and debit cards.oManage draws from and payments made back to lines of credit when needed.---Participate in annual audit and any other external audits that arise. Complete audit schedules and reconciliations as required. Maintain communication with external audit firm as needed.---Other projects and duties as assigned by the VP-Controller.Requirements for the positionPersonal Characteristics:---Demonstrated ability to work effectively and collaboratively with a culturally diverse population.---Ability to work collaboratively as a member of multi-departmental and cross-functional teams.---Professional documentation and communication skills.---Ability to give clear and concise directions to staff being supervised.---Ability to be flexible, open and responsive to ongoing changes.---Ability to negotiate and resolve differences.---Ability to articulate Bay Cove's mission and direction in a consistent and enthusiastic manner.---Ability to identify opportunities and challenges and develop effective solutions. ---Ability to organize and present the results of research/analysis effectively in oral and written form.---Strong organizational skills.---Ability to move between various Bay Cove locations and when necessary to attend meetings at various locations within and without Bay Cove.Other Qualifications:---Bachelor's degree in Accounting or equivalent. ---At least 3 years of supervisory experience. ---Minimum 5 years experience with Accounts Payable, including use of an Accounts Payable system.---Proficiency with MS Office (Word, Excel, Powerpoint).---Proficiency with accounting systems. Knowledge of MS Great Plains Dynamics preferred.---Human Services or Non-Profit experience preferred.---Demonstrated project management experience.---An acceptable CORI (criminal record assessment).---A COVID-19 vaccination is a requirement of the position. One COVID-19 shot is acceptable, contingent on the individual receiving the second shot within the allotted time frame

Keywords: Bay Cove Human Services, Framingham , Director of Accounting - Accounting, Accounting, Auditing , Framingham, Massachusetts